Neighbourhood Development Plan Working Group Meeting

7.00 pm Desford Library  10 July 2017

 

 

In attendance: Bernard Grimshaw, Judy Sharpe, Kaye Johnson, Linda Mitchell, Pat Crane, Scott Wakefield, John Preston, Darren Tilley.

 

Apologies:  Sam Hatfield, David Crocker, Jim Houghton, Martyn Randle, Colin Crane,  Paul Angelinetta, Rupert Pullin, June Morris, Ewan Lindsay, Kay Smith.

 

1. Welcome, apologies & Chair’s report:

All welcomed by Pat as Martyn has sent his apologies. No chairmans report.

 

3. Nomination/appointment of Deputy chair:

Bernard Grimshaw and Pat Crane to share this role.

 

2. Minutes of last meeting/Matters arising:

These were approved as correct and signed accordingly by Pat.  Just an amendment to number 7, It has been suggested to call the next public gathering the next stage in the process and not a relaunch.

 

4. Questionnaire results:

This tonight was only the report for the data and is draft one.  Draft two will follow complete with the comments given.  This will be put into drop box by John Preston.     Bernard to supply a link to John Preston to allow him to do this. The report was discussed and each group is to review the comments relevant to their group.  Pat thanked John for the information received so far.

 

5. Treasurer’s report:

We have received the locality grant of £4500, and we should receive the £100 soon from Midland Housing; however there is £100 to be paid out to the prize winners and £60 to pay out for the historic workshop course Pat and Judy attended today.   There is currently £17k in the bank, but YL is still to give their invoice which will leave us with £12k.   The availability of more locality grant

Runs out 31 December 2017, but Darren to check if this will be extended.

 

6. Communications officer report:

Bernard asked if we could sign up to the OS maps for referencing, which would be a cost to the PC of £77.  Pat to check with the PC clerk what is happening re the web page the PC can already access.   HBBC will supply maps but will charge for it.  Scott suggested we ask the HBBC what they can actually supply and how much they will cost.  John will liaise with Sam Hatfield on our behalf.

 

7. Code of Conduct / declaration of interest:

If we are an advisory group only we do not have to comply with statutory requirements, just a simple question at the beginning of each meeting as an agenda item will suffice. Bernard to contact Jake at LRLAC to be approached regarding this subject.

 

8. Focus groups reports:

All three groups’ notes (which had been sent out with the Agenda) were discussed.

 

9. September public meeting:

The necessity of the public meeting was discussed as we do not have full information yet to give out. It was agreed to publicise initial key points in the graphic and on local notice boards and postpone the public meeting until we have some concrete policies to offer.

10. Website/facebook/twitter updates:

The web site updates were discussed.  John Preston congratulated us on our web page.

Kaye said no change on facebook other than updates put on as required.  Kay wasn’t there so no update on twitter.

 

11. AOB

Bernard to assist Linda to do a more in depth item for the next Graphic magazine.

Kaye advised about the RCC course she attended last week, saying it was very informative and interesting.

Pat and Judy had been on the historic workshop course today; it was very informative but a lot of information given was on Northampton (where the course was held).

Kaye advised that she had sent out an email to names on the list who never attend and some replies had been received but not from all.  Scott advised another email simply saying as not heard assume no further contact required.

 

12. Next meeting

 

Full WG Meeting – Tuesday 8^th August 7pm start.

 

Meeting closed 9.04 pm.

 

 

I confirm this is a true record of this meeting:………………………………………………………..

 

Name……………………………………….   Date……………………………………

 

 

 

 

 

 

 

 

Neighbourhood Development Plan Working Group Meeting

7.00 pm Desford Library  1 June 2017

 

 

In attendance: Bernard Grimshaw, Judy Sharpe,  Kaye Johnson, Linda Mitchell, Martyn Randle, Pat Crane, Colin Crane, Scott Wakefield.

 

Apologies:  Sam Hatfield, John Preston, David Crocker, Darren Tilley, Jim Houghton.

 

1. Welcome, apologies & Chair’s report:

Martyn in chair welcomed all who were there.  Names of people who had sent apologies were read out.  Martyn gave his report which was discussed by the group.

 

2. Minutes of last meeting/Matters arising:

These were approved as correct and signed accordingly by Martyn.  There were no matters arising.

 

3. Treasurers report:

As Darren was absent Martyn confirmed that the £4500 grant monies had been received in the bank otherwise no change.  We were reminded that this money must be used within 6 months of receipt, which in effect gives us another 5 months to use it.

 

4. Communication Officers report:

Bernard recommended that we urgently need to be focusing on 3 – 4 days consultancy work to spend some of the grant monies, but before this can be done we need offerings of suggestions from the focus groups.   The names on the original focus groups were read out, and the members not at this meeting are to be asked if they can assist again.  The new groups are:

Housing:

Bernard, Scott, Kaye, – David and PC members to be asked by Bernard.

Natural & Historic Environment:

Judy, Pat, Linda, – Ewan, Paul and Pam to be asked by Linda

Community Facilities, Employment & Transport:

Colin, Martyn, – Jim, Darren, Kay, Ian Sharpe & Stephanie Dunkley to be asked by Colin.

The dates of 27^th and 28^th June to be offered to YOUR LOCALE for a potential meeting at either the Bosworth Academy or Botcheston Village Hall.

Bernard to write to Gary to ask which date suits and what is expected at this meeting; but he did refer us to the list of items he had previously emailed – advice from Gary as to what we can be proceeding with now.

The Code of Conduct was discussed and this to be referred to the next PC meeting for their input.

Bernard also advised that the Financial Regulations will not apply to the group as we only recommend any spending to the PC.

 

5. Update on draft report:

John Preston has been asked when we should see the analysis for the inputting of the Questionnaires, this should be by July.

 

6. Date of Publication of report:

Hopefully this will be reviewed at our next full working group meeting and then sent to the PC meeting on the 19^th July for their approval.

 

 

 

 

7.Date for relaunch/relaunch programme:

This to be the first half of September, perhaps week commencing 11^th.  Scott to do a presentation with John Preston supplying information boards to be around the room for perusal by the attendees.

 

8. Publicity:

The Graphic team to be asked to issue invitations to residents of the Parish with a flyer inserted in their magazine. Scott to design the flyer modified from the last one.

 

9. Catering/H&S/Insurance/Costings:

This to be at Bosworth Academy if Colin can book an evening. Tea/Coffee/Cake to be supplied. Possibly wine. Bosworth Academy to be asked if they can provide the cakes.

PC will cover the insurance.

H&S will be under the Academy’s umbrella, which we must all follow.  It will just require someone at the beginning of the meeting to advise of the fire exits etc…  Colin will talk to Dave Claricoates

 

10. Website/facebook/twitter updates:

Kaye asked if anyone knew a specific person in the area, this person has liked the fb page. No twitter updates as Kay was absent.   The website is taking shape with updates as needed.  Jim to be asked if he has arranged the email signatures with Craig, this to include LOGO, Web address and desplan16@gmail.com email.

 

11. AOB

Bernard asked Kaye to cc Gary Kirk in all correspondence, Bernard to supply his email address.

 

12. Next meeting

26^th OR 27^th June once organised with Gary.

Full WG Meeting – Monday 10^th July 7pm start.

 

Meeting closed 8.41pm.

 

 

I confirm this is a true record of this meeting:………………………………………………………..

 

Name……………………………………….   Date……………………………………

 

 

 

 

 

 

 

 

Neighbourhood Development Plan Working Group Meeting

8.00 pm Desford Library 9 May 2017

 

 

In attendance: Bernard Grimshaw, Darren Tilley, David Crocker, Judy Sharpe, Jim Houghton, Kay Smith, Kaye Johnson, Linda Mitchell, Martyn Randle, Pat Crane, Colin Crane, Scott Wakefield.

 

Apologies:  Sam Hatfield, Paul Angelinetta, John Preston, Janet Ireland, Derek Ireland.

 

1. Welcome, apologies & Chair’s report:

Martyn in chair welcomed all who were there.  Names of people who had sent apologies were read out.  Martyn gave his report which was discussed by the group.

 

2. Minutes of last meeting:

These were approved as correct and signed accordingly by Martyn.

 

3. Matters arising:

None.

 

4. Treasurers report:

Darren explained he had not sent out information simply because there was no change in the figures, with no income or expenses since the last meeting.

Darren explained that we had applied for the full grant of £9000, but we have only been awarded £4500 which will cover the first three stages we need money for.  This has to be used within 6 months of receipt.   We can still apply again for additional monies once we know the actual costs involved.  Apparently it is normal practice to apply more than once, but £9000 is the maximum we can claim as the group.  Bernard said he and Pat had just come from a meeting at County Hall; DCLG funding is available, £9k from locality and there is no indication of this being terminated.  Other sources of grants are also available.

 

5. Communication Officers report:

Bernard has taken up two references for “Your Locale”, both of which came back with very positive results. Bern has put a question to Gary and subject to the answer, the contract should be ready for the Clerk to sign, to formally assign “Your Locale” as the NDPWG consultants.  Gary has advised there will be a need for an issue of governance: All non PC members of the working group will be asked to sign up to the code of conduct and Declaration of Interests as if we are Parish Council members.

 

It was mentioned that we need a relaunch of the village community spirit to assist with the volume of ongoing work required for this project.  Suggestions put forward were:

Perhaps wait for the questionnaire report and have another open session?

Highlight the top 4 items raised from the questionnaires and arrange an open meeting?

Put item in the graphic and on notice boards asking for new members?

Put leaflets in local shops trying to make people aware how important this project is for the village?

 

Bernard went on to say that good news had come from his and Pat’s meeting at County Hall.  HEDNA is designed to plan up to 2036 and happily HBBC figures do not vary much to the current local plan.

 

6. Questionnaire response and inputting update:

To date there has been 587 questionnaires inputted, with approx. 23 left to go on, so a very good response from the parishioners.  A question was raised asking if any of our forms had been returned with the green survey to Richard Mugglestone,  yes they had but have been passed back to us, just as we have forwarded any green returns.   Once the results have been obtained from

John Preston, we will have a meeting with Richard Mugglestone to discuss the housing section results from our survey.

 

7. Report on meeting with Gary Kirk (10 April)

 

IT was an excellent meeting, with questions and answers being fed back to the PC. Gary did suggest that we reduce the focus groups to 3: Housing, The Natural & Historic Environment and Community Facilities, Employment & Transport.  The minutes taken at this meeting by Pat were then discussed.

Bernard is to send a copy of Pat’s notes to GK.

It was asked how much co-operation the group can expect from County regarding traffic data.   The PC have asked Neovia if the company they use will do a traffic survey, sadly Neovia came back with their company did not want to do it.  Therefore the PC are to be asked to consider a survey of their own on Dans Lane, Peckleton Lane and the village Centre.

 

8. Report from 3 villages meeting (2 May)

At the meeting it was advised that the NV survey showed demand for 60 affordable housing – with info already gleaned from our questionnaires we don’t think that volume will be required here.

It was agreed that all 3 villages will exchange necessary information and keep each other informed.

The next meeting for this group will be in August.

Barlestone are still at the primary stage of setting up the group and Newbold Verdon are at a similar stage to ourselves.  Notes were taken by Pat at the meeting and briefly discussed.

 

9. Website:

The main issue here is no one is viewing the site.  It was agreed that all correspondence from the working group members in future will include the logo and the web site address.  (Including email correspondence).

Scott suggested that all official emails should be in the same font/ size and have the logo and web site address to look professional.  This was agreed and Jim is to ask Craig if he can set this up for us.  It was noted that as communications officer most official emails are sent by Bernard.

Kaye was asked by Jim to upload the minutes to the website and has had training by CFS to do this, however she mentioned that she was not doing well with this but would persevere,  however does not want to be involved in the uploading of the Agenda and Chairman’s report (which the Chair also wants putting on the site).   Jim agreed to do these if Kaye could forward details to him.

 

10. Actions:

Martyn said that we need to relaunch the group and we need to ask:

How do we do it?

What format do we take?

 

It was suggested, flyers, emails, facebook, twitter website etc…

 

The basic data from JP should be available within 3-4 weeks from the finalisation of inputting, but the forms are still trickling in!

 

After a long discussion it was decided to save on Grant monies and not ask Your Locale to assist at this stage, only with guidance if required, but to form a team and organise a re-launch ourselves.

Pat will ask JP if they have a blue print to assist with this meeting.

 

1. Working group needed – All in attendance agreed to help.
2. See what John Preston can help with
3. Presentation to be put out at an open meeting at SID. Scott to organise and present this.
4. Piggy back on another event or Stand alone? Stand-alone agreed unless JP advises otherwise.
5. July date to be organised for the event at the next meeting – Event to be a BBQ on a Saturday or Sunday afternoon.
6. We still need to plan and organise now even though we don’t have a date yet.

 

11. AOB

Just a reminder from Jim to use logo and web site address on all correspondence.

 

12. Next meeting

Thursday 1^st June 7pm in Desford Library to cover main meeting and the relaunch requirements.

 

Meeting closed 9.41pm.

 

 

I confirm this is a true record of this meeting:………………………………………………………..

 

Name……………………………………….   Date……………………………………